With Word for Mac 2011, F9 does not update fields in the header/footer unless the field is actually selected, which requires opening the footer manually. If the document has multiple sections, it's not possible to select all the footers at once.
You cannot generate any automatic tables without first using styles effectively throughout your document. Microsoft Word can scan your document and find everything in the Heading 1 style and put that on the first level of your table of contents, put any Heading 2’s on the second level of your table of contents, and so on. If you want an automatic table of contents you need to label all of your chapter titles and front matter headings (e.g. “Dedication” and “Acknowledgements”) in the style Heading 1. All major headings within your chapters should be labeled Heading 2. All subheadings should be labeled Heading 3, and so on.
If you have used Heading styles in your document, creating an automatic table of contents is easy. Place your cursor where you want your table of contents to be. On the References Ribbon, in the Table of Contents Group, click on the arrow next to the Table of Contents icon, and select Insert Table of Contents. Note: If you are using Word 2013, this option is called Custom Table of Contents. If you want to change the style of your table of contents (e.g. You want more space between the items on level 1 and level 2 of your table of contents, or you want all your level 1 items to be bold), click on the Modify button, select the TOC level you want to change, then click the Modify button to do so.
If you want to change which headings appear in your table of contents, you can do so by changing the number in the Show levels: pulldown. Click OK to insert your table of contents. The table of contents is a snapshot of the headings and page numbers in your document. At any time, you can update it by right-clicking on it and selecting Update field. Notice that once the table of contents is in your document, it will turn gray if you click on it.
This indicates that it is getting information from somewhere else. If you have captioned your figures, table and equations using Microsoft Word’s captioning feature (see Inserting Captions on page 4 for details), you can have Word generate your lists for you automatically. Place your cursor where you want your list to be. On the References Ribbon, in the Captions Group, click the Insert Table of Figures icon (even for lists of tables and equations).
In the Table of Figures dialog box, select the label for which you want to make a list from the Caption Label pulldown. If you want to change the style of your table of contents (e.g.
You want more space between each item in the list), click on the Modify button, select the Table of Figures style, then click the Modify button to do so. Click OK when you are done. Click OK to insert your table of contents. Repeat these steps to insert other lists into your document (Rackham requires separate lists for tables, equations, figures, and any other label you’ve used). An important thing to remember when dealing with appendices is the fact that the start of the Appendices must be included in the Table on Contents while each individual appendix cannot be included. Therefore we can create a new style for the general label of Appendices. To create a new style for the Appendices heading:.
In the Home ribbon, expand the list of styles with the More button on the bottom right-hand corner of the box containing the style options. (This is not the same as expanding the Style group!).
With the Appendices heading selected, choose Save Selection as a New Quick Style (or Create a Style in Word 2013). Give it the name Appendix Heading and click Modify. In the Style based on dropdown menu, choose Heading 1. To make sure it appears in the Table of Contents, it needs to be given the proper priority. If you’ve based your style on Heading 1, it should already show up in the table of contents when you refresh it. If it doesn’t, follow these instructions. In the References ribbon, choose Table of Contents, then choose Custom Table of Contents (or Insert Table of Contents in Word 2010).
Click on the Options button. Your Appendix Heading style should show up in the Available Styles list. Assign it to TOC level 1. As soon as you put the number in, a checkmark should appear next to the style. That solves our issue with the general label of Appendices appearing the table of contents, but now we need to create a style so that we are able to generate a list of the individual appendices. Follow the above steps to create a new style, but this time, give it a title of Appendix Subheadings. Again adjust the font, size, spacing, etc.
Make sure this new style is based on Normal. Apply this style to each of your individual Appendix Names. Now we just need to generate a list based on this style. Put your cursor where you want the list of Appendices to appear.
Go to the References Ribbon, click to expand the Table of Contents menu, and select Insert Table of Contents. Under the Table of Contents tab select Options. Delete all other priorities leaving only Appendix Subheadings with a priority of 1. Click Ok and when Word asks “would you like to replace the selected table of contents” select No. This way, you have your main table of contents, and now a second table that just has the appendices listed in them.
Creating a Table of Contents, or TOC, for a document in Microsoft Word 2011 for Mac is not difficult, but it can be tricky to make it look just like you want it. This lesson takes you through the process of creating a dynamic table of contents that can be easily updated to reflect the content in your document. Overview There are several steps involved in creating a table of contents from Microsoft Word 2011 for Mac OS:. Create a document using document styles to identify your headings. Insert a table of contents. Update your table of contents as the content of your document changes.
Create your document using heading styles Heading or Document Styles are used in Word to format a document in a consistent way that is easy to change. Styles are particularly useful when creating a long, well structured document. In this lesson we'll cover how to use Styles but not how to create, edit or manage them. Using Styles in Microsoft Word is easy thanks to the Quick Styles gallery, which is found in the Home toolbar: To apply a style, simply select the text to which you want to apply a style, and then click the appropriate style in the Quick Styles Gallery. By default, Microsoft Word builds a table of content using any text that has Heading 1, Heading 2 or Heading 3 applied to it, so those are the styles you should use if you are planning to create a table of contents for your document. Here's an example of a document that we will format using Word's built-in styles: Here's the same document after it has been formatted using styles - Heading 1, Heading 2, Heading 3, and Normal (which we'll use for any 'normal' text that isn't a heading): Now that we have a document that contains content formatted using Word's styles, we can create our Table of Contents. Insert and Format a Table of Contents To insert a table of contents into your document, follow these steps:.
Select the position in the document where you want the table of contents by clicking in the point of the document where the table of contents should be inserted. Choose the Document Elements ribbon toolbar. This has a list of buttons that let you insert a table of contents using different presentation formats:. Each button will insert a table of contents; the differences between the buttons is the format that will be applied to the table of contents. Key differences you will notice between the options above include:.
Whether level 2 (Heading 2) and level 3 (Heading 3) styles should be indented or left aligned. Whether the text should be presented in Sentence Case (the first word is capitalized, the rest are not) or Uppercase (where all words are in capitals).
Whether there should be any underlining or leading. Any other formatting that might be needed in the table of contents. Note that the table of contents itself using document styles. This means that you choose one of the options above and then customize the document styles to change how your table of contents is presented. The following example shows our document using the fourth option shown above. As you'll see, the title, Table of Contents has been inserted automatically.
Each of the heading lines from the document example above have been used to create the table of contents. Notice in the example above that the table of contents has been inserted on the same page as the text used to create it. It's likely you will want to put the TOC on a separate page. You can do this using a page break. Update your table of contents to reflect changes in your document. Once you use a page break to separate the TOC onto a separate page to the content it relates to, you need to update the table of contents to reflect the changes to the page numbering that have taken place. There is an Update button on the Document Elements toolbar:.
You can also right-click (Option-click on a Mac) to view the context menu, from which you can choose the Update Field option (note the page break in the example as well):. Whichever option you choose, the following dialog box will appear:. In most cases you can choose Update entire table. This will update the page numbers and add any new headings that should be included in the table of contents. The option to Update pages numbers only will ignore any changes you have made to the document. Here's how our document looks now, having inserted a page break and then updated the table of contents:.